Gold Country Cutting Horse Association

By Laws

Gold Country Cutting Horse Association By-Laws

The Gold Country Cutting Horse Association (GCCHA) is an organization formed for the express purpose of promoting the cutting horse and sport of cutting for the enjoyment of its members.

Article I: Membership, Members and Dues

  1. Qualifications For Membership
    1. Any individual of good character, or
    2. Any family, person, youth, partnership, association or corporation of good reputation interested in cutting horses may become a member of this association
    3. A youth member I anyone under the age of 18 at the beginning of the point year.
  2. Dues
    1. Each member shall pay an annual membership (fee) no later than February 10 or prior to participating in a club activity.
    2. Membership is not transferable.
    3. Honorary membership without charge may be granted at the discretion of the Board of Directors.
    4. The Board of Directors will determine the single, adult, family and youth membership dues annually.
    5. Members joining the Association at the October show will have their dues carry forward to the next year.
  3. Membership Meetings
    1. An Annual meeting of the membership of the Association shall be held at a time and place designated by the Board of Directors with sufficient notice to the membership.
    2. The President may call special meetings of the total membership at a time and place designated by the President with sufficient notice to all members.
    3. Any member who has paid his/her dues shall be considered a member in good standing and entitled to (1) vote at any meeting of members.
    4. A family membership shall be entitled to two votes. A youth member, not associated with a family membership shall have no vote.
    5. Voting by proxy shall not be permitted.
  4. Conduct of Membership Meetings
    1. In all meetings of the Association, Roberts Rules of Parliamentary Procedure Revised, shall be used to conduct the meetings unless othersise provided in these By-Laws.
    2. The order of business at any meeting of the members shall be as follows:
      1. Roll Call
      2. Reading of the minutes
      3. Treasurer’s Report
      4. Committee Reports
      5. Election/ Appointments (if any)
      6. Unfinished/ Old Business
      7. New Business
      8. Adjournment
  5. By-Laws Changes and Amendments
    1. These By-Laws may be amended by a majority of Board of Directors.
  6. Delinquent Dues
    1. Members’ delinquent in their dues shall forfeit all rights and privileges to participate in any activities of this Association and shall not be listed as members until such time as any delinquent dues are paid in full.
    2. Points earned by a member while delinquent in dues shall not count toward year-end awards.
  7. Required Membership
    1. The rider of a horse must be a member of the Association to participate in any GCCHA event/ class.
    2. The owner of a horse participating in any GCCHA event/ class must be a member of the Association except for the 2000 Limit rider, and unapproved NCHA event/ classes.
  8. IMPROPER CONDUCT
    1. At the Board of Directors direction, any member may be dismissed as a member of the Association and all privileges of the Association shall thereafter be denied such member. Membership may be reinstated by action of the Board

Article II: Board of Directors

  1. Composition and Responsibilities of the Board
    1. The Board of Directors shall consist of 12 elected Directors, the President and the Vice President. These officers shall be members of the Board by virtue of their offices.
  2. Term of Office For Board Members
    1. A member of the Board of Directors shall be elected for a two year term by the members of the Association.
    2. The membership shall elect six directors each year for a two year term. In addition, the Board shall be made up of the President and the Vice President making a total of 14 directors on the Board.
  3. Director Requirements
    1. All members of the Board of Directors must be members in good standing of the Association.
    2. Any director who fails to attend three successive meetings of the Board of Directors may be removed from office by a majority vote at a regularly scheduled Board of Directors meeting.
  4. Board Meetings
    1. The Board of Directors shall hold regular meetings at least quarterly.
    2. Special meetings of the Board of Directors may be held on the call of the President or a majority of the Board of Directors when deemed necessary for the competent management of the affairs of the Association.
    3. Each member of the Board of Directors shall possess one vote in matters coming before the Board.
    4. All voting at such meetings shall be in person and voting by proxy shall not be permitted.
    5. At any meeting of the Board of Directors, seven directors including officer shall constitute a quorum and a majority thereof shall decide on all questions that may come before the Board at the meeting.
    6. The order of business at all meetings of the Board of Directors shall be as follows:
      1. Roll Call
      2. Reading of minutes
      3. Treasurer’s Report
      4. Committee Reports
      5. Election/ Appointments (if any)
      6. Unfinished / Old Business
      7. New Business
      8. Adjournment
  5. Vacancy on the Board
    1. The Board of Directors shall fill any vacancies arising on the Board of Directors by reason of death, resignation or removal of a director.
    2. Names of nominees shall be submitted and voted on by the Board Members. Such appointee shall serve the unexpired term of the Directors whose office has become vacated.

Officers

  1. Officers
    1. The officers of the Association shall be President and Vice President.
    2. One year of the current Board of Directors is a prerequisite for election of office.
    3. The President and Vice President shall be elected each year for a term of office of one year.
  2. Duties and Responsibilities of the President
    1. The President of the Association shall preside at all meetings of the members of the Association and the Board of Directors. He or she shall execute all instruments of behalf of the Association, appoint all special and standing committees, and be ex-officio member of such committees, and shall perform such other duties usually inherent to such office.
  3. Duties And Responsibilities Of The Vice President
    1. The Vice President shall perform all duties of the President in his or her absence and perform other duties as the President may direct.
  4. Vacancies of Office
    1. The Board of Directors through an election process determined by the Board of Directors shall fill vacancies of the office of President and the Vice President.
  5. Election of Officers and Board of Directors
    1. The Board of Directors shall nominate two Directors for th office of President and two Directors for the office of Vice President.
    2. A Nomination/ Election Committee shall be appointed by the President o or before July 1 of each year. The Nomination Committee will seek nominations for the Board of Directors from the membership. In addition, the Nomination / Election Committee will develop a ballot, with the approval of the Board and oversee the election and count the ballots.
    3. Election of Officers and Board of Directors shall be by ballot. A ballot with nominees shall be collected as determined by the Board of Directors.

Shows/Events Approved By The Association

  1. Shows/Events
    1. All approved shows/ events of the Association shall be conducted under the rules of the National Cutting Horse Association. Limited and some restricted events may be conducted under modified rules of GCCHA.
    2. The Board of Directors of the Association shall, from time to time, establish and update the rules of the show/ events of the Association.

Liability of the Directors

  1. No Director of the GCCHA shall be liable to the GCCHA or its members for monetary damages for an act or omission to act in such capacity as a Director of the GCCHA, except that this Article shall not eliminate or limit the liability of a Director fo the GCCHA for:
    1. A breach of such Director’s duty to the GCCHA or its members.
    2. An act or omission not in good faith or that involves intentional misconduct or a knowing violation of the By-Laws.
    3. A transaction from which a Director received an improper benefit, whether or not the benefit resulted from an action taken within the scope of the Director’s office.
Highlights
Sponsors